Microsoft Teams has surprising adoption rates in part because it offers much more than just calls and chats.
The Teams application offers new ways to integrate file and document management, task management and all Office 365 applications into a single interface. Essentially, it combines the traditional collaboration features of applications like SharePoint with an easy-to-use, easy to organize and persistent chat interface.
To these additions, Microsoft has added new features for meetings and chats, such as background blur, larger video views, the ability to save meeting recordings with Stream and better access to meeting conversations after they have occurred.
To reduce functionality redundancy and avoid confusion, Microsoft plans to remove Skype for Business in Office 365 in the not too distant future: Skype for Business is not already available for new Office 365 subscribers. Therefore, it is essential for organizations plan and implement their Skype to Microsoft Teams transitions.
Here are five tips to make the transition as smooth as possible.
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1. Start immediately – The transition is coming
Although Microsoft is indicating that it intends to keep Skype on Premises because some organizations have security and network requirements that require such a move, the company strongly recommends the joint use of Skype with teams, if possible, in such scenarios.
For everyone else, a date has not yet been set for the end of Skype, but we know it will happen soon. To better prepare themselves, organizations should start planning the transition now. Among other things, they should configure and test the Teams application and understand the new features offered by Microsoft Teams.
2. Plan more than just calls and communications
The teams provide numerous collaboration tools. For example, Teams has the ability to host live events for a wide audience (streaming to a mass audience via Yammer or the Internet) and can save any meeting recorded on Stream. In addition, Teams supports superior chat and collaboration features.
It is extremely important for organizations to understand how to control applications that integrate with teams. They should create plans for administrators and set deadlines for implementing each function.
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3. Prepare your users and interested parties
As with most implementations of new systems, the more organizations prepare, the more things will be more fluid. An important step is to identify which owners, samples and interested parties are best suited for the transition and thus allow these people to help other users.
Furthermore, offering as many contextual training scenarios as possible will help employees understand how to use all the new features available in the teams.
Teams have the potential to help workers be more productive. The nearest organizations can show all users how they can do their job better with the Teams, the greater increase in productivity they will see.
4. Understand and make deliberate choices of governance, collaboration.
Microsoft said Teams is the fastest growing business application in the company's history, so it's important for organizations to have governance plans in place while implementing the ability to share files and integrate Office 365 and applications. other apps.
Understanding the distinctions, such as differences in how public and private teams expose information or how the structure of the SharePoint site behind the teams can allow explicit document sharing and other functionality, is essential. Once they have understood such things, organizations must make informed decisions to create a plan to control sprawl and continue managing Teams.
Related article: 10 keys to successful Microsoft team governance
5. Incorporate both technical and personal aspects of change management
We've covered a lot in a short period of time and creating a plan that incorporates everything we've touched is the best way to ensure success.
Plan the technical setup and team verification and understand the specific features and security features of the application. Make sure you have a gradual implementation strategy to prepare owners and users for team maintenance and management and, above all, achieve maximum productivity at each level by using the many features that the application has to offer.
Hunter Willis is a product marketing manager at AvePoint and president of the Richmond User Group SharePoint, MSCA O365. He has been in web development, SEO and social media marketing for over a decade and entered the SharePoint space in 2016.